January 2019

Please can you provide data on the number of meals served in hospitals in the area covered by your trust on a:
 1) Daily basis
2) Annual basis

This is a Freedom of Information request. I am requesting the following:
 
a) Copies of all correspondence to/from the Infected Blood Inquiry during the period 1st April 2018 to 7th January 2019.
 
b) Please advise whether or not you have received any notice or instruction regarding the retention and/or request of documents relevant to the Infected Blood Inquiry?
 
c) If a request for documentation and/or its retention has been received from the Infected Blood Inquiry, please supply a copy of any such notices or requests.

Please can you provide the following detail below under the freedom of information act.

• Are you currently contracted with a uniform/workwear supplier, if so who are they?
• What are the contract expiry dates?
• An approximate number of staff in total who wear uniforms?
• The total numbers of uniforms ordered for the period 1^st April 2017 to 31^st March 2018.
• The total value of Uniforms/Workwear including Vat for the period 1^st April 2017 to 31^st March 2018.

Please can you provide the following detail below under the freedom of information act.

• Are you currently contracted with a uniform/workwear supplier, if so who are they?
• What are the contract expiry dates?
• An approximate number of staff in total who wear uniforms?
• The total numbers of uniforms ordered for the period 1^st April 2017 to 31^st March 2018.
• The total value of Uniforms/Workwear including Vat for the period 1^st April 2017 to 31^st March 2018.

Please could I enquire as to what system your Trust uses to record clinical and non-clinical incidents that occur within the Trust?

Specifically, I would like to know the following:

1. Does your Trust use an electronic system to record and manage clinical and non-clinical incidents including patient safety incidents?
2. If yes to question 1, what is the name of the system you use to record and manage clinical and non-clinical incidents within the Trust?
3. In relation to the system named in question 2, do you use the system for any other functions other than the reporting and management of incidents?
4. If yes to question 3, could you please detail what additional functions the system is used for (i.e complaints management and risk management)?
5. Could you please provide the cost of the system named in question 2 for the last financial year (2017/18)?
6. If possible, could you please provide the cost of the system named in question 2 for the last 5 financial years?

If it is not possible to provide the information requested due to the information exceeding the cost of compliance limits identified in Section 12, please provide advice and assistance, under the Section 16 obligations of the Act, as to how I can refine my request.

I require the organisation’s to provide me with the following contract information relating to the following corporate software/enterprise
applications:
 
 1.       Enterprise Resource Planning Software Solution (ERP) -this is the organisation’s main ERP system and may include service support, maintenance and upgrades.
  2.       Primary Customer Relationship Management (CRM) Solution-this the organisation’s main CRM system and may include service support, maintenance and upgrades.
Example of CRM systems the organisation may use could include Microsoft Dynamics, Front Office, Lagan CRM, Firmstep
 3.       Primary Human Resources (HR) and Payroll Software Solution-this is the organisation’s main HR/payroll system and may include service support, maintenance and upgrades. In some cases the HR contract maybe separate to the payroll contract please provide both types of contracts. Example of HR/Payroll systems the organisation may use could include iTrent, Resourcelink.
 4.       The organisation’s primary corporate Finance Software Solution-this is the organisation’s main Finance system and may include service support, maintenance and upgrades. Example of finance systems the organisation may use could include E-Business suite, Agresso (Unit4), eFinancials, Integra, SAP
  
In some cases you may come across contracts that provides service support maintenance and upgrades separate to the main software contract, please also provide this information in the response following the requested data below.
  
For each of the categories above can you please provide me with the relevant contract information listed below:
 1.       Software Category: ERP, CRM, HR, Payroll, Finance
 2.       Name of Supplier: Can you please provide me with the software provider for each contract?
 3.       The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
4.      Description of the contract: Please do not just state two to three words can you please provide me detail information about this contract and please state if upgrade, maintenance and support is included. Please also include any modules included within the contract as this will support the categories you have selected in question 1.
 5.       Number of Users/Licenses: What is the total number of user/licenses for this contract?
 6.       Annual Spend: What is the annual average spend for each contract?
 7.       Contract Duration: What is the duration of the contract please include any available extensions within the contract.
 8.       Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
 9.       Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
 10.   Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
11.   Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).

I require the organisation’s to provide me with the following contract information relating to the following corporate software/enterprise
applications:
 
 1.       Enterprise Resource Planning Software Solution (ERP) -this is the organisation’s main ERP system and may include service support, maintenance and upgrades.
  2.       Primary Customer Relationship Management (CRM) Solution-this the organisation’s main CRM system and may include service support, maintenance and upgrades.
Example of CRM systems the organisation may use could include Microsoft Dynamics, Front Office, Lagan CRM, Firmstep
 3.       Primary Human Resources (HR) and Payroll Software Solution-this is the organisation’s main HR/payroll system and may include service support, maintenance and upgrades. In some cases the HR contract maybe separate to the payroll contract please provide both types of contracts. Example of HR/Payroll systems the organisation may use could include iTrent, Resourcelink.
 4.       The organisation’s primary corporate Finance Software Solution-this is the organisation’s main Finance system and may include service support, maintenance and upgrades. Example of finance systems the organisation may use could include E-Business suite, Agresso (Unit4), eFinancials, Integra, SAP
  
In some cases you may come across contracts that provides service support maintenance and upgrades separate to the main software contract, please also provide this information in the response following the requested data below.
  
For each of the categories above can you please provide me with the relevant contract information listed below:
 1.       Software Category: ERP, CRM, HR, Payroll, Finance
 2.       Name of Supplier: Can you please provide me with the software provider for each contract?
 3.       The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
4.      Description of the contract: Please do not just state two to three words can you please provide me detail information about this contract and please state if upgrade, maintenance and support is included. Please also include any modules included within the contract as this will support the categories you have selected in question 1.
 5.       Number of Users/Licenses: What is the total number of user/licenses for this contract?
 6.       Annual Spend: What is the annual average spend for each contract?
 7.       Contract Duration: What is the duration of the contract please include any available extensions within the contract.
 8.       Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
 9.       Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
 10.   Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.
11.   Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).

The Off-payroll legislation was introduced in Chapter 10 of the Income Tax (Earnings and Pensions) Act 2003, with the new legislation going live from April 6th 2017. This new legislation overrode, in the public sector, the existing Intermediaries Legislation (Chapter 8, ITEPA).

The new legislation is here:

https://www.legislation.gov.uk/ukpga/2017/10/schedule/1/part/2

One of the key differences between the chapter 8 and chapter 10 is that the public authority is required to decide whether the off-payroll working rules (Chapter 10) apply based on whether the conditions have been met in section 61M(1)(d).

61MEngagements to which Chapter applies

(1)Sections 61N to 61R apply where—

(a)an individual (“the worker”) personally performs, or is under an obligation personally to perform, services for another person (“the client”), (b)the client is a public authority, (c)the services are provided not under a contract directly between the client and the worker but under arrangements involving a third party (“the intermediary”), and (d)the circumstances are such that— (i)if the services were provided under a contract directly between the client and the worker, the worker would be regarded for income tax purposes as an employee of the client or the holder of an office under the client, or (ii)the worker is an office-holder who holds that office under the client and the services relate to the office.

This requires the public authority to test whether the worker would be considered an employee based on employment status case law.

These assessments would have been completed by you with each assessment receiving its own determination.

Please can you provide:

A monthly breakdown, from April 2017 onwards of the number of assessments conducted by you, together with the number of assessments that are considered to be “inside IR35” (i.e. 61M(1)(d) applies) and the number that are “outside IR35” (i.e. 61M(1)(d) does not apply)

I'm emailing you today as I wish to make a Freedom of Information request. If you could please read the below and provide me with that information it would be much appreciated.

1. Please could you confirm the names of the top 8 locum agencies you have the most spend with within AHP/HSS there at the trust from the financial year 2017 – 2018
   Please could you state the utilisation rate for each agency that has been achieved? This should amount to the total value of AHP locum spend supplied by each agency during the 2017 -2018 financial year as a percentage of total AHP locum spend in the same period 
2. 3)      Please can you break down your total spend on AHP/HSS agency staff during the financial year 2017 – 2018 for the specialisms below?
   
    -          Radiographers
   -          Sonographers
   (Please combine Radiographers and Sonographers if it’s not possible to separate them!)
   -          Clinical Physiologists
   -          Audiologists
   -          Speech Therapists
   -          Physiotherapists
   -          Dietetics
   -          Occupational Therapists
   -          Podiatrists
   -          Biomedical Scientists
   -      Pharmacists

-      Mortuary Technician

-      Sterile Services Technician

• Who is the Trust's current supplier for their Electronic prescribing and medicines administration?
• What is the contract start and end date for the Electronic prescribing and medicines administration? 
• What is the annual cost for the Electronic prescribing and medicines administration?

• Do you use Digital Dictation? If yes, could you please answer the following questions:
  • Name of the supplier & product?
  • What procurement method (if any) was used to obtain this system i.e. what framework?
  • The contract start date?
  • The contract end data?
  • The total contract value?
  •  What is the name and position of the key internal stakeholder for this service?

• Do you use Speech Recognition? If yes, could you please answer the following questions:
  • Name of the supplier & product?
  • What procurement method that was used to obtain this system i.e. what framework?
  • The contract start date?
  • The contract end data?
  •  What is the name and position of the key internal stakeholder for this service?

• Do you use Outsourced Transcription? If yes, could you please answer the following questions:
  • Name of the supplier?
  • What procurement method (if any) was used to obtain this system i.e. what framework?
  • The contract start date?
  • Volume of letters per month?
  • What is the name and position of the key internal stakeholder for this service?

• What suppliers do you use for the following health information systems?
  • PAS (Patient Administration System)
  • EPR (Electronic Patient Record)
  • eDMS (Electronic Document Management System)  

• Do you use mobile devices? If yes, could you please answer the following questions:
  • What brand devices are used e.g. iOS (iPhone), Android, Windows or BYOD (bring your own device)?

Does your organisation have its own podiatry orthotic insole manufacturing department or team?
If yes, do they manufacture semi bespoke insoles utilising prefabricated shells as the base?
If a prefabricated device is used in semi bespoke work what is the device of choice?
If there is a manufacturing team what is the size of that team?
If you have a manufacturing department what equipment does the team have to aid in the manufacturing of Podiatry orthotic devices?
If your organisation does not manufacture orthotic insoles does the podiatry department have a tender or contract in place with an outside company for the provision of podiatry orthotic devices?
If the manufacturing of your devices is outsourced, what company currently supplies your devices?
If there is a tender or contract in place, when does this tender come to an end?
How many pairs of insoles are your patients entitled to on the NHS?
Can you provide any information you have on quantities of bespoke, semi bespoke, simple/flatbed and off the shelf devices that have been prescribed in the financial years 16/17, 17/18 and 18/19 (so far)?
What has been the total spend on podiatry orthotic devices for the financial years 16/17, 17/18, 18/19 (so far)?
What are the lead/turnaround times from your podiatry orthotic supplier, whether it is in house manufacturing or outsourced?

FOI not applicable to the Trust

I would like to know how many employees work at Velindre Trust?

As well I would like to know which medical information system you use (which medical software), if you are allow to share with me this information?